Thank you for your interest in using the facilities at New Covenant Church! Please fill out the form below to reserve the space and resources you need for your upcoming activity or event. The Director of Facilities will contact you to confirm whether the date requested is available or not, as well as go over the details of the activity or event.

Primary Contact *

First Name

Last Name

Group or Company Name

Contact Email *

Contact Phone *

(###)

###

####

Mailing Address *

Address 1

Address 2

City

State/Province

Zip/Postal Code

Country

Best Way to Reach You *

Phone Call

Is the Contact Person a member or regular attender of New Covenant

Yes

Person Responsible for Payment

If different than the Primary Contact

First Name

Last Name

Person Responsible for Payment Contact Email

If different than the Primary Contact

Person Responsible for Payment Phone

If different than Primary Contact

(###)

###

####

Event

Activity/Event Title *

Expected Attendance

Event Description

Please describe the event in as much detail as possible.

Event Date Requested *

If requesting more than one date, please fill out, "List of Dates," text box below.

YYYY

Time of Arrival *

Building Operational Hours: Mon.-Thur. 8:00 a.m. - 9:00 p.m., Fri. 8:00 a.m. – 4:00 p.m., Sat. 8:00 a.m. - 4:00 p.m., Sun 7:00 a.m. - 4:00 p.m. Building can be opened earlier for a small fee.

Event Start Time *

Event End Time *

List of Dates

If reserving multiple dates, please list all dates and times.

Facilities Needed *

Check all that apply (Capacity)

Worship Center (Seats 700)

NC Café (50)

Activity Center for Event (300 w/ tables, 400 chairs only)

Activity Center for Gym Use

Chapel (Seats 100 w/tables; 250 chairs only)

Fireside Room (Seats 80-100)

Library (25-40)

Hospitality Room (25-40)

Room 101 (30-60)

Room 102 (50-80)

Room 103 (30-60)

Room 104 (30-60)

Room 105 (25-40)

Room 106 (25-40)

Room 107 (30-60)

Room 108 (30-60)

Room 201 (30-60)

Room 202 (25-40)

Room 204 (25-40)

Room 205 (25-40)

Room 206 (25-40)

Room 207 (30-60)

Room 208 (30-60)

Resources Needed

Check all that apply

Portable TV/DVD Player (limited)

Projector/Screen (limited)

Sound System (limited)

Podium with Microphone

60" Round Tables

30” Round Tables

6ft Registration Tables

8ft Tables

Chairs

Other

Room Setup

If using multiple rooms, please describe specific resource needs for each room requested (I.E. # tables and # of chairs around each table. If just chairs, indicate that it is lecture style or a circular setup.) For an extensive setup, please communicate details with the Director of Facilities, DJ Grizzard at 405.562.3200 or dgrizzard@newcov.tv.

Other Possible Fees

SPECIAL CUSTODIAN A special custodian will be assigned to set-up, tear down, and clean up for large events. The fee is $30 per hour with a 2-hour minimum. SOUND TECHNICIAN An A/V Technician will be assigned for groups using the Worship Center. The fee is $30 per hour per technician with a 3-hour minimum. VIDEO TECHNICIAN A Video Technician t will be assigned for events deemed necessary, based on the size of the event. The fee is $30 per hour with a 3-hour minimum. CHILD-CARE Child-care information is available upon request. All child-care will be staffed by our nursery workers.

Acceptance of Guidelines

The individual/organization requesting the use of New Covenant's facilities hereby absolves the church, its staff, leadership, members, or people of any liability for personal injury to any individual resulting from the use of the church facilities and agrees to be responsible for any property damage that results during the use of the facilities. Please report any damage to the church office promptly. The individual/organization using the facility is responsible for setup, clean up, and return to normal setup of the facility, unless paying a special custodial fee. An A/V technician can be provided for your event, if requested or deemed necessary, based on the sound needs. A host may also be provided for your event for a small fee.

Facility Fees and Information

The Director of Facilities will contact and confirm with the primary contact person whether the date requested is available or not. All of the resource requests, set-up instructions, and other details will be confirmed at that time. A 50% deposit must be submitted within 5 business days upon the day of confirmation by email or phone. 100% of the usage fees will be submitted no later than 1 week prior to the date of the event.

Cancellation Policy

100% of the usage fee will be returned if the church is notified within 1 week of the date of the event. A 50% cancellation fee may be assessed on a case-by-case basis, depending upon the impact to the church schedule. No shows will result in a loss of 100% of the usage fee.

Signature of Responsible Party *

Please type your first and last name.

Thank you for submitting your request! A staff person will review your request and get back to you soon. If you have any questions please contact the church office at (405) 562-3200.

Print the General Release of Liability